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Finance Assistant (Claims)
Vacancy Notice # JF/82/2012 Contract Status Fixed Term Appointment Contract Duration 3 years including 1 year of probation Grade 10 Benefits Monthly Salary from JD 598 & 300 Fils. Other benefits include Provident Fund contribution (15% of basic salary paid by the Agency), medical insurance and 30 days of annual leave. Dependency benefits are subject to eligibility. Department Finance Dept. Duty Station Jordan Field Office Issue Date 24 Sep. 2012 Deadline for Applications 07 Oct. 2012
PLACE IN THE ORGANISATIONThe incumbent is responsible to the Claims Examination Officer (CEO) in Fields and HQ (Amman) or Head Payment Section (HPS) in HQ (Gaza).PRIMARY DUTIES AND RESPONSIBILITIES: · Examines claims and other supporting documents; verifies their authenticity and accuracy based on the applicable financial rules and regulations; prepares accounting vouchers in Accounts Payable or General Ledger Module in the FMS after verifying the existence of budget allotments, hard commitments, and/or account balances as applicable;· Checks, classifies payroll transactions including Home-Office-Home (HOH) deductions and private telephone calls deductions and prepares them in Excel format to be entered into the Payroll Module;· Prepares cash and bank payment vouchers in respect of each and every claim after scrutiny and checking; performs necessary diligence work based on the supporting documents provided and in compliance with payment terms as stipulated in purchase orders, service contracts, construction contracts and special service agreements;· Maintains the records of all agreements between the Agency and external entities and separated staff members ensuring that all payments are properly made under these agreements;· Calculates, checks, reconciles and analysis related financial data;· Prepares prepayments, debit notes and adjustment vouchers in accounts payable module in respect of internal and external vendors;· Assists the supervisor in processing temporary assistants and casual laborers payroll;· Assists the supervisor in reconciling payroll codes and processes necessary Journal Vouchers in the General Ledger Module;· Drafts correspondence related to his/her functions;· Performs such other duties as may be assigned.MINIMUM QUALIFICATIONS· Two years diploma in accountancy, Finance or related discipline.· Five years’ experience in accounting, bookkeeping and financial matters.· Good command of spoken and written English and Arabic.COMPETENCIES· Ability to use computers and work on various Microsoft Applications such as Excel & Word;· Ability to take initiative and maintain cordial relationships with all concerned;· Ability to cope with multiple tasks effectively;· Excellent communication skills. DESIRABLE QUALIFICATIONS
· A university degree in Accountancy or Business Administration;· Association of Accounting Technician (AAT) proficiency at foundation level or any other professional qualification;· Working experience with UNRWA Finance Management System (FMS) or other computerized Finance systems.
EQUIVALENCYWhen the minimum requirements are not fully met, the Director of UNRWA Operations may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience.NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.How to ApplyApplicants are required to register at بعد التسجيل عليك الرد بكلمة شكرا وعمل refresh للصفحة لرؤية المحتوى في المشاركة الاولى by creating a personal profile and completing an UNRWA Personal History Form. Please note that UNRWA only accepts degrees from accredited educational institutions. Only applications received through بعد التسجيل عليك الرد بكلمة شكرا وعمل refresh للصفحة لرؤية المحتوى في المشاركة الاولى will be considered. Due to the large number of applications received, only applicants short-listed for interview will be contacted.
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