UNRWA is a United Nations agency established by the General Assembly in 1949 and is mandated to provide assistance and protection to a population of some 5 million registered Palestine refugees. Its mission is to help Palestine refugees in Jordan, Lebanon, Syria, West Bank and the Gaza Strip to achieve their full potential in human development, pending a just solution to their plight. UNRWAs services encompass education, health care, relief and social services, camp infrastructure and improvement, microfinance and emergency assistance. UNRWA is funded almost entirely by voluntary contributions. For its local team, where, UNRWA is seeking to employ a qualified:
Provident Fund Assistant
Vacancy Announcement Number 13-AR-AM-54
Grade 10
Deadline for Applications 14 August 2013
Duty Station HQ Amman, Jordan
The incumbent is responsible to Head PF Accounts and Payments Section. S/he provides accurate and timely finance support such as preparing reports, co-ordination of meetings along with financial analysis and reviews to support the daily operations of the PFS. In accordance with Agency policy and procedures, the incumbent:
Primary Duties and Responsibilities Ensure that internal and external reports are produced/received in time, production of reports as required; assists in reviewing financial reports and importantly cash flow forecasts; Receive and sort incoming mail; ensure supervisor is aware of items of special interest; locate and attach referenced background material; distribute to staff members as appropriate; make photocopies of material required; classify and file documents including confidential material and dispatches mail; Carry out routine actions requiring gathering and compiling of files and other information; contact other organisations, departments and units to obtain or co-ordinate material or information as and when required; Maintain and update a computerized system, including consolidated list of documents on shared drive, of all incoming and outgoing documents and information and its follow-up status with internal staff; Monitor annual and short-term requirements for office supplies; collect information on office needs; prepare orders and keep track of such requirements for budget preparation and monitoring purposes, where appropriate; Monitor supervisors schedule and arrange for meetings and appointments; screen visitors and telephone calls; bring forward matters to the attention of supervisor including deadlines and pending matters and handle routine correspondence, as required; Arrange for and may attend meetings as requested; may prepare summaries of such meetings upon instruction of supervisor and undertake resulting follow-up action.Professional Knowledge and Experience Completion of full secondary education; Completion of a post secondary secretarial course of at least one years duration; MS Office and ideally familiarity with GF AP processes; At least five years experience in the office management; Experience in MS Office and a mid tier GL application; Good command of written and spoken English and Arabic. Competencies Basic drafting skills in English; Good organizing and interpersonal skills; Good communication skills; Ability to take initiative and maintain cordial relationship with all concerned; Confidentiality.Desirable Qualifications Knowledge of UNRWA Staff Rules and Regulations.Equivalency When the minimum requirements are not fully met, Field Director for Field Area staff and Director of Human Resources for Headquarters Area staff, in consultation with the concerned supervisor may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualifications, additional professional training and progressive relevant work experience.NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.
Conditions of Service The fixed term appointment is for 3 years including 1 year probation period. Monthly basic salary JD 598.30. Other benefits include monthly Provident Fund contribution (15% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual leave, and dependency allowance (if applicable). How to ApplyApplicants are required to register at refresh by creating a personal profile and completing an UNRWA Personal History Form. Please note that UNRWA only accepts degrees from accredited educational institutions. Only applications received through refresh will be considered. Due to the large number of applications received, only applicants short-listed for interview will be contacted.Please ensure that the e-mail address that you will indicate in your Personal History Profile is accurate, candidates shortlisted for test or interview will only be contacted by e-mail. No follow up phone calls will be made.General InformationUNRWA encourages applications from qualified and experienced women. UNRWA welcomes applications from qualified candidates with disabilities. This vacancy notice is open to internal and external candidates. First priority will be given to fully qualified staff members; second priority to fully qualified external Palestine refugee applicants. As an Area post, preference will be given to local candidates already based in the duty station of the post.UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non- smoking work environment.The United Nations does not charge fees at any stage of the recruitment process (application, testing, interviewing, etc). The United Nations does not concern itself with information related to bank accounts. Date of issue: 1 August 2013/TAH